Regulations for 2019 workshops

1. Applications to organise a workshop during 2019 must be received  by the 9th of February 2018. Late applications cannot be accepted. Applications will be reviewed by the IISL’s Meetings Committee in March 2018. The organisers will be informed of the Committee’s decision by the 1st April 2018.
2. Workshops can be held from April 2019 to July 2019. They are held on Thursday and Friday, with the participants arriving on Wednesday afternoon or evening. Workshops could, by arrangement, begin earlier and last longer, but in such a case the organisers would have to cover the additional costs. Applications should indicate the preferred dates, but these are subject to negotiation with and final decision by the Institute.
3. Applications must include the following: 
(i) the application form;
(ii) names and full contact details of the organisers, with their professional status, affiliations, etc.; if there is more than one, the primary person for liaison with the Institute should be identified;
(iii) a list of the provisional participants, with their professional status and affiliations; they should have been contacted in advance and have agreed to participate, in principle; if the application is successful, a final list together with full contact details will be needed. The number of participants will be between 15 and 25. If the idea is to have more than 25, please contact the Institute to check the possibilities. The meeting room for the workshops can accommodate 20-25 people, not more;
(iv) a provisional programme for the workshop, including working titles of presentations or papers. The timetable for sessions should bear in mind that restaurants in Oñati serve a midday meal only from 13.00 and the evening meal after 21.00. Coffee breaks would need to be at least 15 minutes if you wish to allow time for participants to go to the nearest café. A common timetable is: 09.15-11.00; 11.15-13.00 and 14.45-16.15; 16.30-18.00.
4. Evaluation of proposals
Workshop proposals will be evaluated on:
a) Quality of the proposal. Applications should clearly explain the contribution of the proposed workshop to socio-legal studies or sociology of law. Track record of publications arising from involvement in previous workshops or conferences (at the IISL or elsewhere) will also be considered;
b) Spread of participation. Workshops participants should come a range of geographical locations, including both international and Basque participants. There should also be a spread of participants according to stage of career, such as doctorate students, early career academics, and senior academics. Workshops do not have to be held in English, and a diversity of language is encouraged. Applications should clearly indicate which proposed participants have already made a commitment, in principle, to attend;
c) Originality. Applications should explain the originality of the proposed workshop. In instances where a similar topic has been the subject of previous workshop, applications should indicate how their treatment of the topic will differ. The IISL particularly welcomes proposals from people who are new to the Institute.
d) Relevance to the Basque Country. Workshops are welcomed on any topic that will make a significant contribution to socio-legal studies or sociology of law. Topics which are relevant to the Basque Country are also strongly encouraged. This year, the Basque Government has suggested several topics of particular interest. These are: socio-legal problems on housing, juvenile delinqueny; impact of legal reform on domestic violence; operation on juvenile courts; cross-border mediation. Further information concerning these themes:

  • Socio-legal Problems on Housing.
  • Juvenile delinquency: the status juvenile offenders; evaluation of the role and functioning of juvenile courts; suggestions for improvements.
  • Impact of legal reform implemented recently in the Basque Country, in particular, the current legislation on gender violence: assessment of the impact of reform on society and suggestions for improvements. Analysis of potential further reform is particularly welcomed, for instance, the involvement of the victim in social protection awareness training, family involvement, improving the role of the police, etc.
  • The measures adopted by youth courts: study of the impact of education and social interventions, such as work programmes, care of elderly people, programmes to benefit the community; relationship between interventions and the crime committed; study of measures adopted in other jurisdictions.
  • Civil mediation and cross-border trafficking of people: status of families living in border regions; the role of civil mediation in cross-border issues; implementation of the European Directive 2008/52/EC of the European Parliament and European Council (21st May 2008) concerning meditation in civil and commercial matters, and its application to the border between Spain and France.

5. The substantive and intellectual organization of the workshop will be the responsibility of the workshop´s proposers; the IISL will provide organisational support. The IISL is unable to provide any form of insurance, so participants are responsible for their own travel and health insurance, arrangements or costs.
6. Papers and presentations for the workshop can be made available, for access by participants, on the IISL intranet. Following the workshop, the Institute offers the possibility for publication of approved papers in the Oñati Online Workshop Papers series. Other possibilities for publication are also available: please refer to the Oñati Workshops Publication Guidelines, and contact Cristina Ruiz for further details. As a condition of organising the workshop, the Institute asks for appropriate acknowledgement in any subsequent publication of a paper or group of papers that they were first given at an Oñati workshop.
7. If accepted, the proposer of the workshop will be asked to confirm acceptance. The title and dates of the workshop will then be publicised on the IISL website and other publicity material. The organiser will then be contacted again, normally 4-5 months prior to the date of the workshop, to supply the list of participants with full contact details, and a revised programme. The IISL will then send a letter of invitation to participants, with a pre-registration and final registration form. The organiser should send the final programme to the IISL 6 weeks before the workshop date. Final registration forms must be received from participants one month before that date. All participants will be sent by the IISL the final programme and a list of participants, and this information will be posted on the IISL website.
8. A Registration Fee is payable by all participants including the organizers. For 2018 workshops it will be as follows: 75€ for employed and 55€ for students, unemployed, or retired persons.
9. The conference package covers two main meals in restaurants and one pintxos (tapas). The meals may be in the middle of the day (between 13.00 and 15.00). Participants may also go to bars/cafés in Oñati for pintxos, or restaurant meals if they prefer, at their own expense. Several restaurants offer a 3-course menu in the middle of the day for about €12 (evening meals are more expensive), and several bars/cafés have pintxos. Organisers who have supplementary funds can request additional or different meal arrangements (the price difference to be paid to the Institute), e.g. for a meal in a higher-class restaurant. Several high-quality restaurants are available near Oñati, the cost is between 35€ and 55€ per person. Transportation may be needed, and would also have to be paid for.

The Institute will organise and pay for a bus from Bilbao airport and city to Oñati the evening before and the morning after the seminar, as follows:

From Bilbao city Wednesday 19:00, and from Bilbao airport 19:30.
From Zumarraga train station Wednesday 19:30.
From Oñati to Bilbao airport/city and Zumarraga train station at 08:30 the morning after the workshop (Saturday).
Participants will be met by a driver who will be holding a Card with the initials IISJ/IISL and logo of the Institute.

All the participants will have to pay for their accommodation (if needed). The Residencia Antia, belonging to the Institute, could offer accommodation for 18 persons occupying separate rooms (it will depend on the number of visiting scholars at the time of the workshop), more if they share them as a double room (two single beds). The price for a single room per night is 28€ and 42€ for a double room. Breakfast will not be served in the Residencia. Participants not staying in the IISL Residence could be lodged in a nearby hotel, Ongi Ostatua or Hotel Zumeltzegi. The prices in the hotels are more expensive. Room booking will be done according to the date of arrival of the Registration forms. Accommodation will be paid during the registration by all participants.

The seminar room in the Antigua Universidad can comfortably seat 20-25 people, and a second is also available. Space for informal discussions and meetings of smaller groups is available in the Residencia, which is 7-8 minutes walk from the Universidad.
10. Participants must make and pay for their own international travel arrangements.
PLEASE NOTE: A workshop will be cancelled if there are less than 15 scholars participating in person.

For more information: 

Malen Gordoa Mendizabal

IISJ (Meetings)
Avenida de la Universidad, 8
Apartado 28
20560 Oñati (Gipuzkoa) - Spain
T: +34 943 71... Ver teléfono
F: +34 943 78... Ver fax